Position Summary:
Covenant Technology Partners is a US based Microsoft Partner, management and technology consulting and Managed Services firm specializing in helping our clients through innovative use of Microsoft technologies. Our team members grow in an energetic, team-oriented and entrepreneurial-minded firm with challenging consulting projects and Managed Services engagements. Covenant attracts highly qualified and diverse professionals nationwide with the right combination of business, technical and creative skills. Our consultants are motivated to make a personal impact on both the growth and success of the firm and their personal careers.
The Accounting Manager, reporting directly to the Chief Financial Officer, is a crucial member of the finance team. This role involves overseeing daily accounting operations, ensuring accurate financial record-keeping, and managing various processes such as order-to-cash, procure-to-pay, payroll, expense management, financial reporting and general administrative. The successful candidate will have experience with QuickBooks online and Microsoft Dynamics 365 Business Central. Significant preference for a candidate who has participated in a successful upgrade to Microsoft Dynamics 365 Business Central from QuickBooks online. Additionally, the manager handles other general administrative tasks.
This is a remote, work-from-home position. Applicants residing in St. Louis and St. Charles County are encouraged to apply to this role. Please note that this position cannot be performed remotely from Colorado or California.
Key Responsibilities Include:
- Invoice and payment management: Prepare accurate invoices, obtain management approval, submit to clients, record payments received, apply payments to invoices accurately, and follow up on past due receivables.
- Payroll coordination: Coordinate payroll with the outside payroll provider, provide inputs, confirm available funding, and record payroll expenses in the general ledger.
- Financial record-keeping: Ensure accurate recording of financial transactions, maintain the general ledger, and reconcile bank statements.
- Reporting and compliance: Prepare management reports, assist the CFO in preparing records for the outside tax compliance firm, ensure compliance with firm quality standards, and develop and implement standard operating procedures.
Specific Responsibilities:
- Manage the Order to Cash (O2C) business process
- Review and follow-up: Ensure time entries of client service professionals are complete and accurate and follow up with necessary stakeholders.
- Client and project setup: Set up new clients, projects, products, and services as needed.
- Invoice management: Prepare, obtain approval for, and send invoices to clients; accurately receive and apply cash payments; follow up on past due invoices.
- Coordination and issue resolution: Coordinate with stakeholders for non-standard funding and address any issues during the order to cash process.
- Manage the Procure to Pay (P2P) business process
- Vendor and subcontractor management: Set up and maintain accurate vendor information, receive and verify supplier and subcontractor invoices, and maintain a repository of subcontractor agreements.
- Payment processing: Schedule and process payments to vendors, suppliers and subcontractors. Record automatic / recurring payments in our financial records.
- Timely and accurate payments: Ensure timely and accurate payments, fully leverage payment terms to improve cash position, and address any discrepancies with supplier invoices/statements.
- Payroll
- Time and payroll management: Monitor time entries for accuracy, manage salary and deduction changes, and process new hires, terminations, and payroll submissions.
- Tax and compliance: Manage state unemployment registrations, update UI tax rates, and distribute W2s and 1099s annually.
- Financial record-keeping: Record payroll expenses and partner draws and confirm funding for payroll runs.
- Employee support: Monitor sick leaves, vacations, and generate employee time reports for analysis.
- Expense Management
- Expense report processing: Receive and process approved employee and partner expense reports, confirm and reconcile receipts, and reimburse through paychecks or ACH12.
- Transaction recording: Accurately record transactions in the firm’s financial records.
- Credit card management: Initiate monthly credit card transaction processing, manage available credit, and handle card inventory456.
- Financial Reporting
- Year-end journal entries: Enter year-end journal entries provided by the CPA firm.
- Cash flow projections: Provide year-end cash flow projections.
- Reporting: Generate various reports for employees, partners, and clients.
- General Administrative
- Communication and documentation: Handle email communication with partners, employees, clients, and vendors, and process necessary documentation for legal, banking, clients, and vendors.
- Compliance and reporting: Manage annual System of Award Management (SAM) renewals, assist HR with annual insurance audits, and coordinate compliance reporting and payments.
- State registrations: Manage state business, Department of Revenue, and unemployment registrations for each state.
- Records management and SOPs: Maintain organized electronic files, prepare documented standard operating procedures.
Qualifications:
Education, License or Certification:
- Bachelor of Science or equivalent work experience in bookkeeping and accounting
Experience:
- 2+ years of QuickBooks online experience
- 2+ years of MS Dynamics 365 Business Central
- Immediate to advanced knowledge of office automation tools: MS Excel, Word, & PowerPoint
- Backoffice experience in Consulting/Professional Services experience a plus
We foster diversity, in part, by imposing a strict policy of non-discrimination. Employment decisions are made without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, age, religion, disability, veteran or military status, genetic information or other status protected by the law.
We value the unique skills and experiences that veterans and separated service members bring to our workforce. While serving our country you have gained skills such as leadership, flexibility, and agility, which will help to make you successful here. We are dedicated to supporting military families and ensuring that we provide a welcoming environment for our country’s heroes. We hope you consider joining the Covenant family.
Covenant is committed to the full inclusion of all qualified individuals. As part of this commitment, Covenant will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@mailctp.com.
Drug-Free Working Environment